Solutions → Sports Club

Board work in your sports club.
All in one place, convenient, and secure.

Reduca brings together meetings, minutes, e-signatures, and agreements into a single workflow, so the board can focus on developing the club instead of on administrative tasks.

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Everything in one place

Minutes, agreements, and documents compiled and made available to the entire board.

Legally sound

BankID signing and traceability in accordance with the association's bylaws and the federation's requirements.

Continuity during a change in board leadership

The history remains, regardless of who is on the board.

Features

Everything you need for your club's board work

Reduca handles all aspects of board work, from sending out notices to signing the minutes.

Meetings & minutes
From the notice of meeting to the signed minutes, for both board meetings and the annual meeting.
Core function
Electronic signing with BankID
Sign board meeting minutes and annual meeting minutes digitally; they are legally valid.
Core function
Video meetings
Video meetings right in Reduca, without any external apps.
Built-in
Agreements
Keep track of the club's agreements with sponsors, facility and field rentals, and vendors.
Important
Calendar & annual cycle
Plan the annual meeting, the season, and the practice schedule in a shared annual calendar.
Planning
Document
Bylaws, action plans, and meeting minutes are compiled and available.
Handling
Information
Assign tasks within the board with automatic reminders, directly linked to decisions made at the meeting.
Follow-up
Voting
Make decisions digitally, with anonymous voting and results linked directly to the minutes.
Decision
Notifications
Communicate directly within the platform using built-in messaging, instead of scattered email threads.
Communication
Register
Maintain a GDPR-compliant record of the association’s processing of personal data, organized and searchable.
Compliance
Partner Organizations

Recommended by your unions

Reduca is collaborating with several sports federations to modernize governance practices within their clubs.

"

With Reduca, our clubs can work in a more structured way and centralize board work in one place.

Swedish Padel Federation
"

With Reduca, our associations gain a tool that strengthens and brings order to the work of the board.

Swedish Gymnastics Federation
Customer case

What Clubs Say About Reduca

Sports clubs across Sweden share their experiences with Reduca regarding their board work.

"

Reduca has made it easy for us to sign minutes, conduct smooth meetings, assign tasks within the board, and keep all board materials in one place.

Näsbypark Tennis Club
The Board of Directors
"

With Reduca, we can run our club more smoothly and efficiently. All important documentation is gathered in one place, communication is simplified, and we can focus on what really matters: developing the club and creating the best possible conditions for our players.

Brinkens IF
The Board of Directors
"

Reduca gives us a sense of professionalism and sustainability. We’ve built a structure that remains solid no matter who fills a particular role, and we’ve developed our way of working to match our size and ambition.

KFUM Central Basketball
The Board of Directors
Board Governance for Sports Clubs
Background information

What is a sports club?

Swedish sports are organized into nonprofit clubs that are affiliated with one or more sports federations under the Swedish Sports Confederation (RF). The board of directors is responsible for leading the club in accordance with the club’s bylaws and the requirements that the federation imposes on its member clubs.

18 000+
Sports clubs affiliated with the RF
3 million+
Members of the Swedish sports movement
70+
Specialized Sports Federations within the RF
Organization

Roles and Responsibilities on the Club Board

The board of a sports club typically has three to nine members with clearly defined roles.

Common
Chairperson
Leads the board's work, calls meetings, and represents the club in dealings with the association and the municipality.
Common
Secretary
Is responsible for notices of meetings, agendas, and minutes, and keeps track of the bylaws and membership roster.
Common
Treasurer
Manages the club's finances, membership dues, sponsorship revenue, and applications for LOK support and grants.
Common
Other members
Is often responsible for specific areas, such as youth programs, facilities, or sponsorship.
Common
Alternates
Replaces regular members when they are absent and should stay informed about the association's work.
External
Auditor
Reviews the club's financial statements and administration, is elected by the annual meeting, and reports to it.
Regulations

What Guides the Club Board

Nonprofit organizations in Sweden are not governed by a specific law; instead, they are governed by their bylaws and the requirements of their respective federations.

1
No specific law for nonprofit organizations
The association’s own bylaws and established practices determine how the board’s work is to be conducted.
2
The annual meeting is the highest decision-making body
The annual meeting elects the board, approves the action plan, and may remove board members.
3
The RF and the specialized federation set their own requirements
Affiliated clubs must, among other things, be democratically organized and comply with the federation’s competition rules.
4
Bookkeeping Requirements for Certain Thresholds
Organizations with assets or revenue exceeding a certain amount are required to maintain accounting records under the Accounting Act.
5
Minutes must be taken and signed
All board decisions should be documented in the minutes, signed by the chair and a person verifying the minutes.
6
Grants require proper documentation
LOK grants and other subsidies require up-to-date membership statistics and financial reports.
Meeting Structure

Club Board Meetings and Minutes

Well-organized meetings are the foundation of effective board work, whether it’s a board meeting or the annual meeting.

1
Send the invitation on time
The notice must include the date, time, location, and agenda. The deadlines specified in the bylaws apply to the annual meeting.
With Reduca, meeting notices are sent digitally, and all members confirm their attendance immediately.
2
Verify quorum
The meeting has a quorum when a sufficient number of members are present, in accordance with the association's bylaws.
3
Select an adjuster
One of the members is appointed as the person responsible for verifying the minutes at the beginning of the meeting to review and sign them.
Please feel free to rotate the role of minute-taker; this helps spread knowledge and responsibility throughout the board.
4
Review the cases and make decisions
Go through the agenda item by item. Each item should conclude with a clear decision or be tabled.
5
Write and sign the minutes
The minutes must be completed within a reasonable time and signed by the chair and the person verifying the minutes.
With Reduca, the agreement is signed digitally using BankID—it is legally valid and requires no paperwork.
Planning

The Club Board's Annual Calendar

A well-planned board year is the foundation for a well-run club and a smooth season.

January–February — Follow-up and LOK Support
Apply for LOK funding and other grants; compile membership statistics for the previous period.
March–April — Preparations for the annual meeting
Compile the annual report and financial statements. Send out the notice of the annual meeting.
May — Annual Meeting
Hold the annual meeting. Elect a new board, and approve the action plan and budget.
June–August — Preparations for the Season
Renew sponsorship agreements and gym or field rental contracts for the fall season.
September–October — Next Year's Budget
Begin working on the budget proposal and the operational plan for the coming fiscal year.
November–December — Wrap-up and preparation
Finalize the budget. Conduct a board evaluation and prepare documentation for the auditor.
Learn from others

Common Mistakes in Sports Clubs

We see these mistakes time and time again, and they're easy to avoid.

LOK Support and Grants Are Being Missed
Without clear deadlines in the annual plan, the club will miss out on grants that could have strengthened its operations.
→ Enter the application date in the annual calendar well in advance.
There is no written agreement for coaches and team leaders
Verbal agreements regarding compensation and liability can lead to confusion down the road.
→ Document agreements and sign them digitally, right in Reduca.
Sponsorship agreement renewed too late
Without reminders, there is a risk that important revenue will be lost between seasons.
→ Keep track of contract dates with automatic reminders.
Minutes are submitted late
Decisions that aren't documented in a timely manner can be called into question, and important details are forgotten.
→ Write the minutes as soon as possible after the meeting. Sign them digitally with BankID directly in Reduca.
The membership registry is out of date
Outdated membership statistics complicate both the issuance of notices and applications for LOK grants.
→ Keep the membership roster up to date before each season.
Documents go missing when the board changes
Minutes and agreements stored in personal email inboxes are deleted when members step down.
→ Gather all documentation in Reduca; it belongs to the club, not to any one person.
Frequently Asked Questions

Questions and Answers About the Club Board

The most common questions we receive from the boards of sports clubs.

A board management platform for a sports club is a digital tool that allows the board to centralize meetings, minutes, agreements, and documents in one place, rather than scattering them across emails and folders. Reduca is an example of such a platform, built specifically for clubs, foundations, and companies.
There is no specific law governing nonprofit associations in Sweden. Instead, associations are governed by their own bylaws, established association practices, and the requirements set by the Swedish Sports Confederation and the relevant sports federation for member associations.
The number is governed by the club’s own bylaws. Most sports clubs have between three and nine members, depending on the club’s size and the scope of its activities.
While it is not a legal requirement, digital signing with BankID makes it easier to have minutes and agreements signed by multiple board members quickly, with a legally binding result that is stored securely.
Clubs affiliated with one of Reduca’s partner federations—such as the Swedish Padel Federation, the Swedish Gymnastics Federation, or the Swedish Kennel Club—are eligible for special terms. Contact your federation for the current promotional code.
Yes. Reduca is designed to be easy to get started with, regardless of your technical experience, with a clear structure and support throughout the entire process.
No connections

Try Reduca for free for your club

Get started in five minutes and provide the board with a streamlined workflow from day one.

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Legal Disclaimer: This guide is based on general association practices and current Swedish legislation. The information provided does not constitute legal advice. Always contact a qualified attorney or your specific sports federation for specific questions regarding your association.  | Support: support@reduca.se · 08-39 39 48 (weekdays 9:00 a.m.–5:00 p.m.).