FAQ
Frequently asked questions and answers
Here are answers to the most frequently asked questions.
Reduca is a digital platform that brings all board-related work together into a single workflow. By consolidating meetings, documents, communications, decisions, and follow-ups into one system, boards and executive teams gain better structure, visibility, and control over their work.
Instead of working across multiple tools—such as email, document folders, and separate meeting systems—everything can be managed directly in Reduca. The platform is designed to simplify planning, improve collaboration, and ensure that important information is always centralized and easy to find.
Reduca includes features that support the entire board’s workflow—from planning and meeting preparation to document management, signing, and follow-up on decisions.
Secure document management
All documents can be securely stored and shared directly within the platform. The board gains a structured and searchable repository for items such as minutes, agendas, reports, and other important documents. Permissions and security features ensure that sensitive information is accessible only to authorized individuals.
Effective Meeting Management
Reduca makes it easy to plan, conduct, and follow up on board meetings. Agendas can be created directly in the system, documents can be attached before the meeting, and minutes are compiled within the same workflow. This streamlines meeting preparations and ensures that all participants have access to the right information at the right time.
Communication and Collaboration
With built-in messaging and discussion threads, the board can communicate directly within the platform. This reduces reliance on email and makes it easier to keep everyone updated on decisions, issues, and ongoing work.
Accessibility and flexibility
Reduca is a cloud-based platform that can be accessed from a computer, tablet, or smartphone. This allows board members to access documents, meetings, and information no matter where they are.
Electronic signing and follow-up on decisions
The platform enables users to digitally sign documents and track board decisions in a structured manner. With a clear record and tracking system, it becomes easier to ensure that decisions are implemented and that responsibilities are clearly assigned.
Why use Reduca?
By consolidating all board-related tasks into a single system, Reduca creates better structure, greater transparency, and reduces administrative work. The board gains a clear overview of documents, meetings, decisions, and tasks—making their work more efficient and sustainable in the long term.
Yes, you can try Reduca for free for 30 days, with no strings attached. There is no automatic renewal after the trial period. If you wish to continue using the portal after the trial period expires, we will send you a contract proposal for your signature. Click here to get started and try it for free.
Our prices are tailored to the type and size of your organization, so you get a solution that fits your needs. For more information on our pricing packages, click on 'Prices' in the menu or follow the link here.
The price is per organization and does not include VAT. For more information about our various pricing packages and how they are tailored to different types of organizations, click here to read more.
Absolutely, we help our customers get started with Reduca at no cost. We offer both training and support for uploading materials to ensure a smooth start. Our goal is to make the transition as easy as possible so that you can quickly take advantage of all the platform’s features.
Yes, support is included at no extra cost. You’ll have access to support via both phone and email, making it easy to get help whenever you need it. Our support team is here to ensure that you get the most out of the platform and that any questions you have are answered quickly and efficiently.
A user is a person who has access to Reduca. Typically, these are board members, but the organization has complete discretion to decide which individuals to invite and grant access to. For example, this may also include external advisors, auditors, or other key personnel who need to access the information on the platform.
The contract term for Reduca is one year, with a three-month notice period. To simplify the process, your contract with Reduca is automatically placed under monitoring, and you will receive regular reminders ahead of the contract renewal. This ensures that you are always fully aware of when it is time to decide whether to renew.
Yes, we have several organizations that use Reduca and have agreed to be featured as customer case studies. Here you can view our customer case studies.
We place a high priority on security so that our customers can feel secure when using Reduca. All data stored in Reduca is encrypted both during transmission and at rest. We perform daily backups of all data to ensure that no information is lost. In addition, Reduca has a comprehensive internal security policy that ensures all employees are well-trained and continuously updated on IT security and best practices for data protection. Please feel free to read more on our security page.
Yes, you can both import and export folders in Reduca. This makes getting started quick and easy, especially when transferring existing documentation. The feature is designed to simplify the management of large volumes of files, saving time and streamlining the transition to a digital work environment.
Yes, you can log in using Mobile BankID. This makes logging in both easy and secure, so you can access the platform safely whenever it’s most convenient for you.
In the meeting template, you can create a detailed agenda with attached documents, send out meeting notices, draft and finalize minutes, and complete the signing process—all directly in Reduca. This feature is designed to make the meeting process as smooth and efficient as possible, saving time and providing better structure for your board meetings.
If you add your logo under the "Our Organization" tab in Reduca, it will automatically be included in both agendas and minutes. This makes it easy to give your documents a consistent and professional look that reflects your organization.
Yes, you can edit both Word and Excel files directly in Reduca, giving you the flexibility to work on documents in real time. You can also create new Word and Excel files directly in the portal, which facilitates collaboration and streamlines your board work.
Yes, you can chat both during video meetings and via internal messages in Reduca. This allows you to communicate effectively with other members in real time, whether you’re in a meeting or need to send quick messages. The feature is designed to facilitate collaboration and create a smoother workflow for all users.
Yes, you can add e-signature processes, editing credits, users, storage, SMS, and participant minutes.
Yes, you can digitally sign documents with external parties who do not have access to Reduca. This allows you to quickly and securely obtain signatures from external stakeholders without them needing to create an account or log in. The feature is designed to facilitate collaboration with external parties and streamline document management.
Yes, you can invite external participants to a video meeting. External participants only have access to the meeting itself and cannot access other features or materials in Reduca. This allows you to collaborate with external parties in a secure and controlled manner.
Yes, you can share your screen and present content during video meetings in Reduca. This feature makes it easy to show documents, presentations, or other important information to meeting participants, making your meetings more interactive and efficient.
You can have up to 200 participants per video meeting.