The chairperson leads the board’s work, calls meetings, and ensures that decisions are followed up on an ongoing basis. In associations and foundations, the role is often unpaid; in companies, it is often remunerated. The chairperson also serves as the public face of the organization and is responsible for ensuring that the board’s work is conducted in accordance with the bylaws and the law.

The minutes must include the date, location, participants, decisions, and any dissenting opinions. They must be signed by the chairperson and the designated minute-taker. In Reduca, the minutes are generated automatically during the meeting and signed digitally with BankID directly within the platform—legally valid and automatically archived.

An annual cycle is a schedule of recurring board matters spread out over the months of the year—the budget in the fall, the annual meeting in the spring, and the strategy meeting in early fall. It provides structure, reduces gaps, and makes it easier to transition new board members. Reduca has a built-in digital annual cycle.

As a general rule, the notice period is at least one week for board meetings and 4–6 weeks for general meetings, but always check your own bylaws—they take precedence. If you send out the notice too late, you risk having decisions challenged.

Yes — since January 2024, digital general meetings have been permitted for most types of organizations in Sweden. The minutes can be signed digitally using BankID, which is legally valid. With Reduca, the entire meeting process—from the notice of meeting to the signed minutes—is handled in one place.

Reduca is built specifically to meet the needs of your board—combining meeting management, e-signing with BankID, decision logs, an annual cycle, and secure document storage all in one. Google Drive, Dropbox, OneDrive, and similar services are just file storage solutions. That’s the difference between a general-purpose tool and one that solves your specific challenges right out of the box.