Solutions → Business
Board work at your company.
Board work at your company.
Professional and structured.
Reduca brings together meetings, minutes, e-signatures, and agreements into a single workflow, so the board can focus its time on strategy and decision-making rather than administration.
Everything in one place
Minutes, agreements, and documents compiled and made available to the entire board.
Legally sound
BankID signing and traceability that comply with the requirements of the Limited Liability Companies Act.
Continuity during a change in board leadership
The history remains, regardless of who is on the board.
Features
All the key features the board needs for cost-effective and structured board work
Reduca handles all aspects of board work, from sending out notices to signing the minutes.
Meetings & minutes
Digital meeting process with a flexible meeting template, from the notice of meeting to the signed minutes.
Core function
Electronic signing with BankID
Electronic signing of minutes and agreements—legally valid and archived.
Core function
Video meetings
Seamless video meetings with presentation capabilities, right in Reduca.
Built-in
Document management
Collect, edit, and manage your company's documents in one place.
Handling
Calendar & annual cycle
A clear and shared board calendar for shareholder meetings, budget planning, and other meetings.
Planning
Contract management
Keep track of the company's contracts with automatic reminders before renewal or termination.
Important
Notifications
Board chat and communications via text message and email, instead of scattered email threads.
Communication
Information
Task management with a clear overview and timeline, linked to decisions.
Follow-up
Voting
Digital decisions with a clear decision log, linked directly to the minutes.
Decision
Register
Digital records with easy import and export, centralized and searchable.
Compliance
Board Governance for Companies
Background information
What is the board of directors of a corporation?
Under the Swedish Companies Act, the board of directors of a limited liability company is responsible for the company’s organization and the management of its affairs. The board is elected by the shareholders’ meeting and plays a central role in the company’s governance, oversight, and long-term development.
700 000+
Limited Liability Company in Sweden
1–3+
Board members, depending on whether the company is privately held or publicly traded
1
Annual General Meeting, mandatory
Organization
Roles and Responsibilities on the Board of Directors
The composition differs between private and public corporations, but most boards of directors have similar roles.
Required if there is more than one member
Chairman of the Board
Leads the board's work, calls meetings, and ensures that the board fulfills its responsibilities.
Mandatory for public companies
Chief Executive Officer
Handles day-to-day management in accordance with the board's guidelines and instructions. A volunteer position in most private companies.
Common
Other Board Members
Contributes expertise in areas such as finance, marketing, or the industry, and participates in strategic decision-making.
Requirement for fewer than three members
Alternate Board Member
Replaces a regular board member in the event of absence. Required in private companies with one or two board members.
External
Auditor
Reviews the company's financial statements and management; is appointed by the shareholders' meeting.
Common
Secretary
Responsible for notices of meetings, agendas, and minutes. Does not need to be a board member.
Law
What the Limited Liability Companies Act Requires of the Board of Directors
The requirements differ between private and public corporations, but certain basic rules apply to all of them.
1
Private companies may have a single board member
If the board has fewer than three regular members, at least one alternate board member is required.
2
Public companies must have at least three board members
Public limited companies must also have a chairman of the board and a chief executive officer.
3
The Board of Directors is responsible for the company's organization
The Board of Directors shall continuously assess the company's financial situation and ensure that its affairs are managed appropriately.
4
The company is registered with the Swedish Companies Registration Office
The composition of the board of directors must be reported and registered in the corporate registry at the Swedish Companies Registration Office.
5
An annual report is required every year
All corporations must prepare and file an annual report, regardless of the size of their operations.
6
Minutes must be taken and signed
The Board’s decisions shall be recorded in the minutes and signed in accordance with the rules of procedure adopted by the Board.
Meeting Structure
Board of Directors Meetings and Minutes
Well-organized meetings are the foundation of effective board work, whether it’s a board meeting or a shareholders’ meeting.
1
Send the invitation on time
The notice of meeting must include the date, time, location, and agenda. The board’s rules of procedure may specify specific deadlines.
With Reduca, meeting notices are sent digitally, and all members confirm their attendance immediately.
2
Verify quorum
More than half of the board members must normally be present for the board to have a quorum.
3
Review the cases and make decisions
Go through the agenda item by item. Each item should conclude with a clear decision or be tabled.
4
Adjust the protocol
The minutes shall be signed by the chairperson and the person or persons designated by the board to verify the minutes.
With Reduca, the agreement is signed digitally using BankID—it is legally valid and requires no paperwork.
5
Archive digitally
Minutes, decisions, and supporting documents are stored in a searchable format and made available to the entire board.
Planning
The Board of Directors' Annual Cycle
A well-planned board year is the foundation for good governance and clear reporting.
January–February — Planning
Set the annual plan, schedule board meetings and the annual shareholders' meeting. Review the financial statements for the previous year.
March–April — Preparations for the annual meeting
Prepare the annual report and the auditor's report. Send out the notice of the meeting in accordance with the articles of incorporation.
May–June — Annual Shareholders' Meeting
Conduct the annual meeting. Approve the annual report, decide on the appropriation of earnings, and grant discharge from liability.
July–August — Ongoing follow-up
Follow up on decisions made at the annual meeting and the company's financial performance throughout the year.
September–October — Strategy and Budget
Hold a strategy meeting. Begin working on the budget proposal for the upcoming fiscal year.
November–December — Wrap-up and preparation
Finalize the budget. Conduct a board evaluation and prepare documentation for the auditor.
Learn from others
Common Mistakes Made by Corporate Boards
We see these mistakes time and time again, and they're easy to avoid.
There are no rules of procedure, or they are not being followed
Without clear rules of procedure, the division of responsibilities between the board and the CEO becomes unclear.
→ Establish written rules of procedure and review them annually.
Minutes are submitted late
Decisions that aren't documented in a timely manner can be called into question, and important details are forgotten.
→ Write the minutes as soon as possible after the meeting. Sign them digitally with BankID directly in Reduca.
Contracts are automatically renewed under unfavorable terms
Without close monitoring, the company risks losing key supplier and partnership agreements.
→ Keep track of contract dates with automatic reminders in Reduca.
Poor onboarding of new board members
New board members are thrown into the mix without any orientation and take some time to get up to speed.
→ Set aside some time after the meeting. Review past minutes, ongoing matters, and working procedures.
Registration with the Swedish Companies Registration Office is updated too late
Changes to the board of directors that are not reported on time can create uncertainty regarding who formally represents the company.
→ Report changes to the board of directors to the Swedish Companies Registration Office immediately after the decision is made.
Documents go missing when the board changes
Minutes and agreements stored in personal email inboxes are deleted when members step down.
→ Gather all documentation in Reduca; it belongs to the company, not to any one person.
Frequently Asked Questions
Questions and Answers About the Board of Directors
Here are the answers to the most common questions we receive.
A board management platform for a company is a digital tool where the board can centralize meetings, minutes, agreements, and documents in one place instead of scattering them across emails and folders. Reduca is an example of such a platform, built specifically for companies, associations, and foundations.
In its simplest form, a private corporation may have a single board member, but in that case, at least one alternate board member is required. Public corporations must have at least three board members. The exact number—or a minimum and maximum number—is specified in the articles of incorporation.
No, not in a private corporation; it's optional. In a public corporation, a CEO is required.
While there is no explicit legal requirement, digital signing with BankID makes it easier to have minutes and agreements signed by multiple board members quickly, with a legally binding result that is stored securely.
Pricing is based on the portal and depends on the company’s size and needs. Reduca offers a free 30-day trial with no strings attached, so the board can test the platform before making a decision.
Yes, you can add more features—such as e-signature processes, storage, text messaging, and meeting participation—as your needs grow.
Get started in just a few minutes
Start a free trial for your company
During the trial period, you will have full access to all Reduca features.
30-day free trial
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Legal Disclaimer: This guide is based on current Swedish legislation and general corporate governance practices. The information provided does not constitute legal advice. Always consult a qualified attorney for specific questions regarding your company. | Support: support@reduca.se · 08-39 39 48 (weekdays 9:00 a.m.–5:00 p.m.).