Go to Meetings → select the meeting → Invitation. Enter the date, time, and location. Click Send Invitation — all invited members will receive an email with the agenda and attachments as PDF files. Participants can confirm their attendance via RSVP and add the meeting to their calendar.

During a meeting, click on "Agenda." You can create one from scratch, copy from a previous meeting, or use a template. Each item is assigned a type—information, discussion, or decision. The order can be changed using drag-and-drop, and attachments can be added to each item.

During the meeting, notes are taken directly for each agenda item. When the meeting ends, the minutes are automatically sent for approval—the chair and the person verifying the minutes review and approve them. They are then signed using BankID. The signed minutes are automatically archived with a verification certificate.

Yes. You can attach documents to the meeting as a whole (e.g., annual report) or link attachments directly to a specific agenda item. Attachments are automatically included in the meeting notice and archived with the minutes.

Decision points are automatically logged in the decision log during the meeting. All decisions are compiled in a searchable view linked to the correct meeting and date—perfect for follow-up and when a new board member needs to familiarize themselves with the organization.

All completed meetings and signed minutes are saved under Meetings → Archive. You can filter by year and search by meeting name. Minutes are stored in accordance with legal requirements—at least 10 years for corporations.

Yes. External participants—such as auditors or consultants—can be invited to a meeting without having a Reduca account. They will receive the invitation via email and can join the video meeting directly via a link.

Go to Polls → New Poll. Enter the question, answer options, and deadline. You can link the poll directly to an agenda item in an ongoing meeting or send it as a standalone poll between meetings.

Yes — under an agenda item, select "Link to vote." The results will then appear directly in the minutes when the meeting ends, without any manual follow-up.

Yes. When creating the poll, select "Anonymous voting"—this will display only the overall result, not how individual members voted.

Yes. Poll results can be exported as a PDF for archiving directly from the poll's details page.

Go to "Documents" in the menu and click "Upload." You can organize documents into folders. All logged-in members with the appropriate permissions can access the documents.

Yes. Word and Excel files can be edited directly in the portal without having to download and upload the file again.

Yes! We have free templates:

• Minutes Template (.docx)
• Notice Template (.docx)
• Meeting Checklist (.docx)
• Annual Calendar Template (.docx)

Once the minutes have been approved, a signing link is emailed to the chair and the person approving the minutes. They sign using BankID directly via the link—no account is required for external parties. The signed document is saved with a legally valid verification certificate.

Yes. External parties—such as auditors—can sign using the link in the email without having an account in Reduca.

Yes. Digital signatures using BankID are legally valid under Swedish law and apply to associations, foundations, and limited liability companies. Each signed document is saved with a verification certificate.

Reduca sends automatic reminders to those who haven't signed yet. You can also view the signing status in real time and send a manual reminder directly from the platform.

Within a meeting, click "Start Video Meeting." All participants who received the invitation can join via the link—no downloads or external apps are required.

Up to 200 participants can join a video meeting in Reduca.

Yes. External participants click on the link in the invitation and join directly in their browser without needing an account.

Go to Contracts → New Contract. Enter the contract name, counterparty, term, and contact person. Upload the contract document and indicate whether you would like a reminder prior to renewal.

You specify how long before the contract expires you want to receive a reminder. Reduca automatically sends an email to the person in charge at the right time.

Yes. Each agreement is assigned to a specific board member. This ensures that nothing falls through the cracks when roles on the board change.

Tasks are created either directly from a meeting item while taking minutes, or under "Tasks" in the menu. Enter the title, the person responsible, and the deadline.

Under "Tasks," you'll see an overview of the status—what's completed, in progress, or overdue. All board members can view their own tasks, and administrators can view the entire board's task list.

The annual calendar provides a visual overview of the entire board year. You can add recurring activities, meetings, and deadlines so that the board always knows what’s coming up next.

Yes. You can use an iCal link to sync meetings and activities with Outlook or Google Calendar. The link is automatically updated whenever changes are made in Reduca.

Under "Messages," you'll find internal threads where board members can communicate directly. You can tag people and attach files in messages.

Yes. Using the mailing feature, you can send messages to external parties via email or text message, with the option to attach files directly to the message.

Under "Registers," click "New Register." Select the fields and structure that best suit your organization—such as a membership register, contact list, or GDPR inventory.

Yes. Lists can be exported to CSV format with a single click, making it easy to use the data in other systems.

Yes. You can use the registry feature to maintain a GDPR record of your personal data processing activities. Reduca stores all data within the EU in accordance with the GDPR.

On the login page, click "Forgot your password?" and enter your email address. You will receive an email with a link to set a new password. The link is valid for 24 hours.

Go to My Profile and add your Social Security number. You can then log in using Mobile BankID. Administrators can require BankID for the entire organization under Settings.

Go to Our Organization → Users. Click on the person and select Remove Access. The person's history and signatures will remain in the archive.

Invoices and payment history can be found under Settings → Billing. Please contact us at support@reduca.se if you need to change your billing information.

You can export all documents, minutes, and records before your account is closed. Contact support@reduca.se for assistance with data export.