The Structure of Board Work in Your Union
Many unions can relate to this
- Decisions are distributed between committees and the board
- Difficult to follow the background to previous positions
- Documents are handled in different structures
- New members need a long handover period
- Recurring issues are dealt with from the beginning again
- Documents and agreements are scattered across various departments, in folders, and in the possession of former members
- Signing the minutes takes a long time, and in some cases, signatures are missing entirely
- It is difficult to conduct efficient and well-organized meetings
- Decisions are made but not followed up on between meetings
- The board lacks a clear division of responsibilities, and tasks fall through the cracks
- Board work is spread across many different positions
- Communication takes place through many different channels
How Reduca is used in the association
The board is invited to the platform, uploads a folder structure, adds agreements to the watchlist, creates tasks that are assigned to the responsible parties, and posts a schedule in the annual calendar.
Before meetings, the board prepares an agenda, sends out a notice of the meeting along with any attachments, and provides a link to the video conference.
During the meeting, the minutes are recorded directly in the platform based on the agenda, and after the meeting, the minutes are ready to be signed.
Between meetings, decisions, activities, and tasks are followed up on.
Everything is saved in the same context in a clear workflow, new meetings can be started directly from the template and can easily be taken over by the next board.
The result
- Coordinated decisions
- Clear history of terms of office
- Documents and agreements gathered in one place, searchable and easy to navigate.
- Better continuity in work
- Decisions can, of course, also be made several years later.
- Minutes and appendices are signed and collected.
- Handover between boards becomes easy
