Board Portal for Homeowners' Associations | Digital Board Platform — Reduca
Solutions → Community Association

Board work in your homeowners' association.
All in one place, convenient, and secure.

Reduca consolidates meetings, minutes, e-signatures, and agreements into a single workflow, so the board can focus on roads, green spaces, and common facilities instead of administrative tasks.

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Everything in one place

Minutes, agreements, and documents compiled and made available to the entire board.

Legally sound

BankID signing and traceability that comply with the requirements of the Act on the Administration of Joint Property Associations.

Continuity during a change in board leadership

The history remains, regardless of who is on the board.

Features

Everything you need for your association's board work

Reduca handles all aspects of board work, from sending out notices to signing the minutes.

Meetings & minutes
From the notice of meeting to the signed minutes, for both board meetings and the association's general meeting.
Core function
Electronic signing with BankID
Sign board meeting minutes and shareholder meeting minutes digitally, with legal validity.
Core function
Video meetings
Video meetings right in Reduca, without any external apps.
Built-in
Agreements
Track the association's contracts with road authorities, contractors, and suppliers, with reminders.
Important
Calendar & annual cycle
Plan the general meeting, assessment of fees, and maintenance of the common property within a single annual cycle.
Planning
Document
Bylaws, facility decisions, and meeting minutes are compiled and available.
Handling
Information
Assign tasks within the board with automatic reminders, directly linked to decisions made at the meeting.
Follow-up
Voting
Make decisions digitally, with anonymous voting and results linked directly to the minutes.
Decision
Notifications
Communicate directly within the platform using built-in messaging, instead of scattered email threads.
Communication
Register
Maintain a GDPR-compliant record of the association’s processing of personal data, organized and searchable.
Compliance
Partner Organizations

Reduca collaborates with the Community Associations

60 days free and 25% off with the Peace of Mind Agreement
"

With Reduca, our organizations gain a tool that brings all our work together—from meetings to decisions and follow-up. It provides exactly the structure and continuity that an active board needs.

The communities

Has your homeowners' association signed up for the Homeowners' Security Agreement through Samfälligheterna? Email samfalligheterna@villaagarna.se to get your promo code and try Reduca free for 60 days, with a 25 percent discount on the annual license if you decide to continue.

Homeowners' Associations Condominiums
Customer case

How Skärgårdsstad Uses the SFF Reduca

One of several community associations that have already consolidated their board operations within Reduca.

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Reduca really simplifies our work when it comes to signing board minutes and resolutions, and it allows us to manage important documents such as bylaws, construction decisions, zoning plans, shareholder meeting resolutions, notices of meetings, and much more.

Archipelago City SFF
The Board of Directors
See more customer case studies →
Board Management Skills for Homeowners' Associations
Background information

What is a community association?

A joint property association manages land, rights, or facilities shared by multiple properties, such as roads, green spaces, water and sewer systems, or parking. All property owners with a share in the joint property association are automatically members, and the board manages the association on their behalf in accordance with the Joint Property Management Act.

30 000+
Community Associations in Sweden
1+
Members are required by law; the bylaws govern other matters
1
Annual General Meeting, as provided for in the bylaws
Organization

Roles and Responsibilities on the Board of Directors

The composition of the board is governed by the association's bylaws, but most boards have similar roles.

Common
Chairperson
Leads the board's work, calls meetings, and represents the association in dealings with members and government agencies.
Common
Secretary
Is responsible for notices of meetings, agendas, and minutes, and keeps track of the bylaws and the membership roster.
Common
Treasurer
Manages the association's finances and is responsible for collecting membership dues for operations and maintenance.
Common
Other members
They are often responsible for specific areas, such as road maintenance, landscaping, or common facilities.
Common
Alternates
Replaces regular members when they are absent and should stay informed about the association's work.
External
Auditor
Reviews the association's financial statements and management, is elected by the general meeting, and reports to it.
Law

What the Law Requires of the Board of Directors

Community associations are governed by the Act on the Administration of Community Associations (SFL) and the Public Works Act. Here are some of the most important requirements.

1
The board of directors may consist of one or more members
Unlike housing cooperatives, there is no legal requirement for a minimum of three members (Section 30 of the Act on the Administration of Joint Property Associations), but the bylaws govern the composition of the board. The composition of the board must be reported to the Joint Property Association Registry at Lantmäteriet.
2
The association manages the common property
Roads, green spaces, water and sewer systems, or other common facilities as specified in the construction decision.
3
The association's general meeting is the highest decision-making body
The general meeting elects the board of directors, adopts the bylaws, and decides on matters of significant financial importance.
4
The board is responsible for tax assessment
Membership fees are collected to cover the association's expenses, in accordance with the established billing schedule.
5
The bylaws govern the procedures for convening meetings and making decisions
The association’s bylaws shall specify how often meetings are to be held and how notice of such meetings is to be given.
6
The County Administrative Board is responsible for oversight
In the event of serious deficiencies, the county administrative board may appoint an administrator to manage the association's affairs.
Meeting Structure

Board Meetings and Minutes

Well-organized meetings are the foundation of effective board work, whether it’s a board meeting or a general meeting.

1
Send the invitation on time
The notice of meeting must include the date, time, location, and agenda. The deadlines and procedures for issuing notices of meeting specified in the bylaws apply to the association’s general meeting.
With Reduca, meeting notices are sent digitally, and all members confirm their attendance immediately.
2
Verify quorum
The meeting has a quorum when a sufficient number of members are present, in accordance with the association's bylaws.
3
Select an adjuster
One of the members is appointed as the person responsible for verifying the minutes at the beginning of the meeting to review and sign them.
Please feel free to rotate the role of minute-taker; this helps spread knowledge and responsibility throughout the board.
4
Review the cases and make decisions
Go through the agenda item by item. Each item should conclude with a clear decision or be tabled.
5
Write and sign the minutes
The minutes must be completed within a reasonable time and signed by the chair and the person verifying the minutes.
With Reduca, the agreement is signed digitally using BankID—it is legally valid and requires no paperwork.
Planning

The Board's Annual Cycle

A well-planned board year is the foundation for a well-run association and a fair distribution of costs.

January–February — Planning
Draw up the annual plan, schedule board meetings and the association meeting. Review the maintenance needs for the common areas.
March–April — Preparations for the annual meeting
Prepare the annual financial report and the annual report. Send out a notice of the annual meeting in accordance with the bylaws.
May — Association Meeting
Hold the annual meeting. Elect a new board of directors, approve the annual report, and decide on the assessment of dues.
June–August — Day-to-day management
Carry out scheduled maintenance of roads, green spaces, and other common facilities.
September–October — Budget and Tax Assessment
Begin working on the budget proposal and the billing schedule for the coming year.
November–December — Wrap-up and preparation
Finalize the budget. Conduct a board evaluation and prepare documentation for the auditor.
Learn from others

Common Mistakes in Homeowners' Associations

We see these mistakes time and time again, and they're easy to avoid.

Maintenance of the common property is being neglected
Without ongoing maintenance planning, roads, water and sewer systems, and green spaces become more expensive to repair once something breaks.
→ Schedule maintenance as part of your annual cycle rather than waiting for urgent breakdowns.
Tax assessments are decided too late
Postponing decisions on membership dues risks causing liquidity problems when expenses become due.
→ Secure approval for the budget and tax assessment well in advance of the annual meeting.
Unclear division of responsibilities regarding the facility
When no one has clear responsibility for an issue such as road maintenance, follow-up efforts suffer.
→ Allocate responsibilities within the board and document who does what.
Minutes are submitted late
Decisions that aren't documented in a timely manner can be called into question, and important details are forgotten.
→ Write the minutes as soon as possible after the meeting. Sign them digitally with BankID directly in Reduca.
The membership list is out of date
Outdated information about property owners causes problems with notices and billing.
→ Keep track of changes in ownership on an ongoing basis, not just at the shareholders' meeting.
Documents go missing when the board changes
Minutes and construction decisions stored in personal email inboxes are lost when members step down.
→ Gather all documentation in Reduca; it belongs to the association, not to any one person.
Frequently Asked Questions

Questions and Answers About the Community Association

The most common questions we receive from the boards of homeowners' associations.

A board management platform for a homeowners’ association is a digital tool that allows the board to centralize meetings, minutes, agreements, and documents in one place instead of scattering them across emails and folders. Reduca is an example of such a platform, built specifically for associations, foundations, and companies.
The Act on the Administration of Jointly Owned Properties requires only one or more board members; there is no minimum requirement of three, as there is in a condominium association. Instead, the composition of the board is governed by the association’s own bylaws.
In a co-ownership arrangement, the property owners manage the common property jointly without a formal board of directors. A common property association, on the other hand, is a registered legal entity with a board of directors, bylaws, and its own finances, which simplifies decision-making.
While it is not a legal requirement, digital signing with BankID makes it easier to have minutes and resolutions signed by multiple board members quickly, with a legally binding result that is stored securely.
The price depends on the size and needs of the association. Reduca offers a free 30-day trial with no strings attached, and associations with the Villaägarnas Security Agreement through Samfälligheterna receive 60 days free and a 25 percent discount.
Yes. Reduca is designed to be easy to get started with, regardless of your technical experience, with a clear structure and support throughout the entire process.
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Legal Disclaimer: This guide is based on current Swedish legislation and general corporate governance practices. The information provided does not constitute legal advice. Always consult a qualified attorney for specific questions regarding your association.  | Support: support@reduca.se · 08-39 39 48 (weekdays 9:00 a.m.–5:00 p.m.).