The Meetings Feature

The entire meeting process
in a single workflow

From the agenda and meeting notice to the minutes and BankID signing—everything happens in one place. No separate tools, no loose ends.

Agenda and Invitation: Create from a template and send an invitation with an RSVP directly from the portal.
Real-time minutes: Take notesand record decisions as the meeting progresses.
Digital signing with BankID: Signthe document digitally—legally valid.
What's included

Everything you need for a board meeting

Reduca's meeting management solution covers the entire process—not just the meeting itself.

Agenda Templates
Create an agenda from a template or copy one from a previous meeting. Add an agenda item type—information, discussion, or decision.
Attachments by item
Add attachments directly to each agenda item or to the meeting as a whole. All materials in one place.
Invitation with RSVP
Send the invitation directly from Reduca. The agenda and attachments are included as PDF files. Participants respond with a yes or no via email.
Real-time minutes
The minutes are compiled in real time during the meeting, item by item. Everything is automatically saved—nothing gets lost.
Decision Log
All decisions are automatically logged and compiled into a searchable decision log. It’s easy to track what was decided, by whom, and when.
Duties and Responsibilities
Assign tasks, including the person responsible and a timeline, directly in the minutes. Follow up on what has been completed by the next meeting.
Approval
The chair and the person responsible for verifying the minutes review the minutes digitally. They may approve them, propose changes, or withdraw their approval.
BankID signing
Sign the minutes using BankID. External parties can sign via a link without an account. A legally valid verification certificate is attached.
Calendar and Reminders
The meeting is automatically added to the board calendar. Participants can sync with Outlook or Google Calendar via iCal.
Meeting Flow

Before, during, and after

Reduca supports the board throughout all three phases—not just during meetings.

1
Before the meeting
Create an agenda, add attachments, and send out a meeting notice with an RSVP. Participants can prepare by gathering all the necessary materials.
2
During the meeting
Take notes as you go, record decisions, and assign tasks directly in the minutes. Everything is saved automatically.
3
After the meeting
The minutes are approved and digitally signed using BankID. They are archived along with attachments in a searchable history.
Before the meeting
Prepare for the meeting in just a few minutes
  • Create an agenda from a template or copy one from a previous meeting
  • Add attachments for each item or for the meeting as a whole
  • Send an invitation with an RSVP — include the agenda as a PDF
  • Invite external participants who do not have a Reduca account
  • Start a video meeting directly from the portal with up to 200 participants
  • Automatic reminders are sent to participants
During the meeting
The minutes practically write themselves
  • Take notes directly for each agenda item
  • Assign roles — chairperson, secretary, and verifier
  • Formulate and document decisions on an ongoing basis
  • Assign tasks and responsibilities with a timeline
  • Decision points are automatically logged in the decision log
  • Saves money continuously — nothing goes to waste
After the meeting
From draft to signed minutes
  • The minutes are automatically sent for approval
  • The person verifying the minutes approves them or proposes changes
  • All signatories must sign using BankID
  • External parties can sign via a link without an account
  • Signed minutes are archived with a verification certificate
  • All meetings and minutes are compiled into a searchable history
7
Steps from planning
to signed minutes
1
shared workflow
for the entire board
0
separate tools
or attached files
∞
Searchable history
available immediately
No connections

Try the meeting management tool for free

Get started in under 10 minutes—no installation and no contract. Hold your first meeting in Reduca today.

Try it free for 30 days Schedule a demo →

Support: Contact us at support@reduca.se or call 08-39 39 48 (weekdays 9:00 AM–5:00 PM).