Get started with Reduca
All board-related work inone place at
Reduca follows the way boards already operate—meetings are prepared, decisions are made, and responsibilities are tracked. But everything happens within a single workflow, from the initial notice to the signed minutes.
Workflow
From planning to signed minutes
Every board meeting follows the same structured workflow in Reduca. The system automatically saves changes as you go—nothing gets lost.
1
Planning — Set Up the Meeting
Enter the meeting name, date, time, and location. The system automatically adds all users as suggested participants. Add attachments that pertain to the meeting as a whole—such as an annual report or financial statement.
2
Agenda — Organizing the Meeting
Create the agenda from scratch, copy it from a previous meeting, or use a template. Assign a type to each item—information, discussion, or decision. Add attachments to each item. Rearrange the order using drag-and-drop.
3
Invitation — send to participants
Send the invitation directly from Reduca via email. The agenda and attachments are automatically included as PDF files. Participants can confirm their attendance via the RSVP link in the email and add the meeting to their external calendar.
4
Minutes — keep a running record
Elect a chairperson, a minute-taker, and a person to verify the minutes. Take notes directly under each agenda item during the meeting. Decisions are automatically logged in the decision log. Assign tasks and responsibilities directly in the minutes.
5
Approval — review of the minutes
The chairperson and the person responsible for verifying the minutes automatically receive a link to review the minutes. They can approve them, suggest changes, or withdraw their approval. The system sends reminders to those who have not responded.
6
Signing — Sign electronically with BankID
Select who should sign—internal and external parties. Everyone will receive an email with a signing link. BankID is required if a personal identification number is registered. The signed document is saved with a legally valid verification certificate.
7
History — everything is automatically archived
The meeting, the minutes, and all attachments are automatically archived and are searchable by all authorized members. The decision log provides a comprehensive overview of all decisions over time. New members can log in and view the history immediately.
Meeting phases
Before, during, and after the meeting
Reduca supports the board throughout all three phases—not just during the meeting itself.
Before the meeting
- Create an agenda with items and attachments
- Send invitations with RSVP directly from the portal
- The participants are getting ready with all the materials gathered
- Add external participants who don't have a Reduca account
- Start a built-in video meeting with up to 200 participants
During the meeting
- Take notes directly for each agenda item
- Formulate and document decisions on an ongoing basis
- Assign tasks and responsibilities with a timeline
- Decision points are automatically logged in the decision log
- All changes are saved automatically — nothing gets lost
After the meeting
- The minutes are automatically sent for approval
- The person verifying the minutes approves them or proposes changes
- All signatories must sign using BankID
- Signed minutes are archived with a verification certificate
- Decisions and data are traceable and verifiable
Between meetings
Board work doesn't just happen at meetings
Reduca keeps your board organized and informed at all times—not just when you’re all in the same room.
Document management
Upload, organize, and share documents. Edit Word and Excel files directly in the portal without having to download and upload them.
Contract management
Manage contracts with renewal reminders, renegotiation history, and automatic tracking of contract terms.
Annual calendar
Plan the entire board year with the annual calendar. Sync with Outlook or Google Calendar via iCal.
Information
Assign tasks to individual members with a timeline. Track what has been completed and what remains to be done.
Voting
Create polls outside of meetings. Collect votes and export the results as a PDF for archiving.
Notifications
Internal threads for board members. Tag people and share externally via email or text message.
Register
GDPR list, external contacts, and organization-specific records. Export to CSV.
Decision Log
All decisions are centralized, searchable, and linked to the correct meeting. Perfect for follow-up and continuity.
Safety and Security
Designed to give the board peace of mind
Reduca was developed with safety as a priority—not as an afterthought.
BankID login
Sign in with Mobile BankID. Activate it by adding your personal identification number under My Profile. Administrators can require BankID for the entire organization.
Two-factor login
Enable two-factor authentication via text message as an extra layer of security in addition to your username and password.
GDPR-compliant storage in the EU
All data is stored within the EU and complies with GDPR requirements. Clear data processing agreements — no complex rules governing transfers to third countries.
Encrypted data
All data is encrypted during transmission and storage. Daily backups are performed automatically.
Role-based permissions
Administrators have full access. Observers have read-only access. You control exactly who sees what.
Traceability and history
All actions are logged. Signed documents are saved with verification certificates. A complete history is always available.
Getting started
You'll be up and running in less than 10 minutes
No installation, no contract, and no automatic renewal. Try it free for 30 days.
1
Create an account
Enter your organization's information and log in. Add your logo, and it will be automatically included in all minutes.
2
Invite the board
Add the members by name and email address. They will receive an invitation and can log in right away—then link their BankID.
3
Schedule the first meeting
Choose a date, create an agenda, and send out the meeting notice. You can get started right away—invite the rest of the board when it’s convenient for you.
4
Continue working
Minutes, decisions, and documents are compiled into a comprehensive, searchable history. Everything is in one place.
Frequently Asked Questions
Questions about how Reduca works
Answers to the most common questions from new users.
Yes. You can try Reduca for free for 30 days with no strings attached and no credit card required. There is no automatic renewal—if you’d like to continue, we’ll send you a contract proposal.
No. Everyone logs in with a username and password from the start. BankID is activated voluntarily by each member by adding their personal identification number in My Profile. Administrators can require BankID for the entire organization if you wish.
Yes. External parties—such as auditors or external consultants—can sign documents digitally via the link in the automated email. They do not need to have an account in Reduca.
Most organizations hold their first meeting in Reduca within a day of signing up. You can start with a meeting right away and upload meeting minutes and documents at your own pace. Reduca offers free help with getting started.
You can export all documents, minutes, and records before your account is closed. Reduca will assist with the export process upon closure. Contact support@reduca.se for more information about data export.
Yes. Email and phone support are included and available in Swedish—weekdays from 9:00 AM to 5:00 PM. Contact us at support@reduca.se or call 08-39 39 48. Free assistance with setup and implementation is always included.
Ready to give it a try?
Get started for free with a 30-day trial—or schedule a demo, and we’ll show you how Reduca works for your organization.
Support: Contact us at support@reduca.se or call 08-39 39 48 (weekdays 9:00 AM–5:00 PM) if you have any questions about how Reduca works.