Five strong reasons to use a Board Portal

The Board Portal is a document sharing and collaboration tool for board members that significantly streamlines and facilitates board work. 

The board portal has become an integral part of the boardroom of most companies, foundations and associations, which see many benefits in a digital solution that is specific to board work.

Our customers tell us that the time they spend on administrative work, preparing for meetings and distributing documents has been significantly reduced after switching to the Board Portal.

Here we list five strong reasons to use a Board Portal:

1. Board saves time
   Distributing documents by email and getting signatures from board members by regular mail can be a daunting task. With the Board Portal, board members get all documents in one place and don't have to spend time searching through emails and papers. Our customers tell us that the time for preparation, getting signatures on minutes and sending out board documents has been significantly reduced - it is about several hours a week, one customer has stated.
   
2. The Board becomes more efficient
   The benefits of using the Board Portal are evident before, during and after Board meetings. Board members can use the portal to create agendas, attach files, send out notices, vote on important issues, conduct business and access all board materials anytime and anywhere. Minutes can be easily signed electronically after the board meeting and stored digitally in one place. This means a more efficient administrative work for all board members and then also for the entire organization.
    
3. The board creates a safe and stable organization
   Distributing board documents by email or regular mail can mean losing control of your documents. With a board portal, you have full control over the distribution process. Everything is done on a secure and encrypted platform accessible only to the users you invite.
   
4. The organization is working more sustainably and becoming more environmentally friendly
   Imagine the pile of papers that comes with a board meeting, then multiply it by the number of board members and board meetings during the year. Add to that newsletters, contracts, reports and annual documents, there is little doubt that moving to a digital board is an environmentally friendly and more sustainable move.
   
5. Board members can more easily perform their duties correctly
   The board portal serves as a stable, safe and secure board tool for board members that guides and creates the right conditions to perform their board duties correctly. The platform is GDPR compliant and makes it easy to distribute documents in a secure way when requested and needed. It is easy to make a handover to new board members and there is a stable digital history that everyone on the board can refer to. 

We would also like to provide you with some useful links on the role, responsibilities and tasks of the Board:

Board work for small and medium-sized enterprises
Developing the company board
Board work in non-profit organizations and foundations
Board training courses

Want to know more about the Board Portal and what it can do for your business?

Book a demo and try our Board Portal for 30 days free of charge with no strings attached.

During a demo you will: 

• Review of the platform's features.
• Answers to questions and concerns.
• Tips on how to run your board work in a smart way with the Board Portal.