Protocol template and easy signing with BankID
In the Board Portal, it is possible to create minutes based on a template and retrieve items from previous meetings, which makes it much easier for the minute taker. It is also possible to retrieve amendments and approve the minutes and then sign with BankID. This saves time that would otherwise be spent on unnecessary administrative work and enables minutes to be created and signed by board members wherever they are. Below you will find what a protocol should contain and a suggested template.
This is what a protocol should contain:
- Date of the Board meeting
- Which members were present
- Election of the President
- Election of the member of the Board of Directors who is to act as scrutineer, if any (scrutineers are elected only if the Board of Directors consists of more than one member)
- The decisions taken by the board during the meeting
- Signatures of the chairman and, where appropriate, of the verifiers
Draft minutes:
- Opening of the meeting
- Presence
- Adoption of the agenda
- Election of scrutineers
- Reports
- Membership issues
- Unfinished business
- New cases
- Other issues
This is how protocols should be stored:
According to the Companies Act, minutes should be written in numerical order and kept in a safe place.
The board portal helps you create a good meeting structure, digital history and collects all meeting documents in one secure place that can be accessed by all members wherever they are.
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- Answers to questions and concerns.
- Tips on how to run your board work in a smart way with the Board Portal.
